Letters in bulk, from your templates
Eleven starter templates (appointment, confirmation, increment, transfer, relieving, experience and more) with 33 placeholders, issued one at a time or in a batch, and accepted online.
dexta HREmployee records and lettersEvery employee's story, from offer letter to relieving letter.
One record for each person that every app reads: hiring, joining, probation, moves, letters, documents, assets and exit.
Probation that doesn't slip
Probation end dates, reminders, the manager's recommendation, HR's decision and the confirmation letter.
A record that fits your company
Seven profile sections plus your own custom fields, documents and policies, an asset register for laptops and phones, and reports you build from 55 columns.
Indian names, Indian scripts
Letters and PDFs print names in nine Indian scripts and Urdu.
Who uses it
What each person does in HR.
HR
Keeps every record, runs joining and probation, issues letters, and closes exits with clearance.
Recruiters
Move candidates through interviews and offers; the candidate accepts online.
Managers
Give interview feedback, recommend confirmation, and see their team's records.
Employees
Update their profile, upload documents, and accept letters and policies online.
Works with
What HR hands to the other apps, and gets back.
It shares one employee record with the rest of the suite. Each hand-off below happens inside Dexta, with no export.
Dexta ReferReferred candidates arrive in the hiring pipeline; their stage, joining date and exit go back to Refer.
Dexta PayOffer salary, notice shortfall and exit details for full and final; increment letters made from Pay's figures.
Dexta TimeLeavers' exits.
Dexta HubDepartments, locations, designations, invites and approval chains.
Everything in Dexta HR
46 features that work today.
Listed from the product itself. Where a feature needs an account with an outside provider, it says so.
Employee records and profile
Employee list and Excel export
All employee records in one list, downloadable as Excel with a sheet for each repeating section.
Complete employee record
One page per person with tabs for checklist, policies, training, IT set-up, documents, timeline and profile.
Detailed profile sections
Family, nominees (PF, gratuity, insurance, with share % and a guardian for minors), education, previous jobs, languages, blood group and ID documents.
Self-service edits with HR approval
Employees update their own details. For each section HR chooses whether edits apply at once, need HR approval, or only HR can edit.
Custom fields
HR adds its own fields (text, number, date, yes/no, list, file). For each field HR sets who can see it, whether it is required, whether it appears in reports, and why the data is kept.
Colleague search
Find colleagues by name or role in any picker.
Org chart
A reporting-line tree you can expand, open to everyone.
Employee home
Joining progress, upcoming celebrations and exit status.
Hiring (candidates and offers)
Candidate pipeline
Candidates move Shortlisted, Interview, Offer approval, Offer sent, Offer accepted. Closed outcomes are recorded (not hired, withdrawn, did not join, internal move).
Interview rounds and panel feedback
Recruiters schedule rounds. Interviewers give a recommendation, a 1-5 rating and comments under "My interviews".
Offers with approval
Offer CTC, joining date and accept-by date. The hiring manager and HR approve. Offers can be revised and expire on their own.
Editable offer letter
The company's own offer letter template, with letterhead PDF.
Candidate accepts online
The candidate opens a private link (no login), reads the offer PDF and accepts or declines.
Referrals become candidatesWith Dexta Refer switched on
Referred people from Dexta Refer arrive as candidates, and their progress goes back to Refer.
Joining and probation
Joining pipeline
Joiners move through Documentation, Policies and induction, Training, then Active, with a checklist. The Hub invite is sent on the joining date.
Bulk add employees
Add many employees from an Excel or CSV template.
IT set-up queue
Each joiner gets IT tasks (laptop, email and accounts, ID badge, VPN), and access is revoked at exit.
Induction day schedule
Induction sessions with time, host and room.
Probation tracking
Default 6 months, or a length per designation. Reminders 30 and 7 days before the end. HR can extend with a reason.
Confirmation decisions
The manager recommends. HR confirms or does not confirm, and the letter follows.
Moves, rehire and exit
Transfers and promotions on a future date
An internal move can take effect now or on a set day. HR can cancel it or change the date. Payroll and managers are told.
Rehire
Spots a returning former employee and reactivates their account with a new employee code.
Resignation and termination
The employee resigns online, or HR starts a termination. Either goes through approval, notice period and last working day.
Nobody acts on their own exit
A second person must approve or act on anything about someone's own exit, clearance or settlement.
Exit clearance and exit interview
Clearance by the manager, IT and HR admin. The exit interview is scheduled, recorded or skipped.
Full and final settlement link
The exit closes only when Dexta Pay has approved or paid the F&F. Notice shortfall goes to Pay. Without Pay, HR marks it settled.
Letters
Letter templates
11 starter templates (appointment, confirmation, probation extension, increment, promotion, transfer, warning, relieving, experience, address proof, blank) that HR can edit.
Issue letters one at a time or in a batch
Preview, letterhead PDF, saved to the person's record, reminders and withdraw.
My letters
Employees see, download, accept or decline their letters.
Salary letters kept from HR
Letters that show pay are issued only by people allowed to see salaries (payroll or finance). HR never sees the figures.
Automatic increment lettersWith Dexta Pay
When Dexta Pay approves a salary revision, increment letters are made with Pay's figures.
Letters with approval chains
Letters can need one or more approvals (set in the Hub) before they are sent.
Names in Indian scripts on PDFs
Names print correctly in the nine Indian scripts and Urdu on letter PDFs.
Documents, policies and training
Document vault
Upload, retype or replace each person's documents.
Document types with visibility
12 starter types that HR can add to, rename or switch off. Each type is set to "person and HR" or "HR only".
Policies with acknowledgement
Publish policies with attached documents. Employees acknowledge them, and HR tracks who has. Starter drafts include POSH.
IT assets
Asset register
Laptops, monitors, phones and accessories: in stock, assigned or retired. Assign, take back, retire.
IT reports
New hires, IT set-up done and pending, access revoked, with CSV export.
Celebrations
Birthday and work-anniversary emails
Sent automatically from 20 designed templates, with preview, the manager copied, a company-wide address, and a log so nobody gets two.
Approvals, reports and control
Approvals inbox
Offer, resignation and termination approvals, with stand-ins while someone is away.
Waiting for my approval
Profile changes and letters waiting on the person, also counted on the Hub's Today card.
Report builder
HR picks columns (55 built-in plus custom fields), filters and sorts, and downloads Excel or CSV. Reports can be saved, shared with HR colleagues and emailed monthly. Salary columns only for people allowed to see salaries.
Audit log
Every change, with a date filter and CSV export.
Roles and permissions matrix
Switch 10 permissions on or off for each role.
Privacy (DPDP) behind the Hub
Gives the Hub a person's HR data, erases or anonymises it, logs who opened sensitive records (kept a year) and flags under-18s.
Migration and export
Migrated people and document zips arrive from the Hub's migration (with undo). HR data goes into the company export.
In a demo
Moments worth seeing.
- The complete recordOne page per person, with the checklist, documents, timeline and profile tabs.
- A letter, issued and acceptedHR issues a confirmation letter; the employee accepts it in the app.
- From candidate to offerInterview feedback, offer approval, and the candidate accepting from a private link.
- An exit, closed properlyResignation to clearance, the exit interview and the full and final status.
The rest of the suite
One employee record, eleven apps.
Try Dexta
See your own month in Dexta.
A 30-minute demo on a sample company: a week of timesheets approved, the payroll run, and the entries landing in the books.