Labour Codes in every run
The 50% wage rule, the 50% cap on deductions, a leaver's pay within two working days, and gratuity for fixed-term staff.
dexta PayPayroll and statutoryIndian payroll that already follows the new rules.
Salary structures to payslips, bank files, PF, ESI, PT, LWF, TDS and Form 16, with the Labour Codes and the ₹25,000 PF ceiling already in the calculation.
PF at ₹25,000, with arrears
The new wage ceiling from 17 September 2026, with past shortfalls worked out, plus ESI, and professional tax and LWF rules for all 36 states and union territories, each with its source for your CA to confirm.
Income-tax Act 2025 forms
Form 138 (was 24Q) files in Protean's format for the first three quarters and a full check before the fourth, Form 130 (was Form 16) with the TRACES part kept signed, and an old-versus-new regime view for every employee.
Straight into the books
Payroll, statutory deposits and bank payouts post into Dexta Books by themselves, or export to Tally or Zoho Books.
Who uses it
What each person does in Pay.
Payroll
Works out the month, sees who isn't paid and why, and makes the bank file and statutory files.
Finance
Tracks PF, ESI, PT, LWF, TDS and NPS dues, and posts payroll to the books.
Employees
Download payslips, compare the old and new tax regimes, declare investments and upload proofs.
Works with
What Pay hands to the other apps, and gets back.
It shares one employee record with the rest of the suite. Each hand-off below happens inside Dexta, with no export.
Dexta TimeDays worked, loss-of-pay days, shifts, overtime, late marks and leave encashment come in each month.
Dexta BooksPayroll accrual, salary payouts, statutory deposits and Form 138 entries post by themselves.
Dexta SpendFlexible-benefit bills claimed in Spend; a leaver's open claims and advances settled in full and final.
Dexta ReferReferral bonuses that fall due arrive as one-off earnings.
Dexta GrowthCurrent CTC for the increment board; decided increments arrive as a draft salary revision.
Dexta HROffer salary, exit details and increment letters.
Everything in Dexta Pay
94 features that work today.
Listed from the product itself. Where a feature needs an account with an outside provider, it says so.
Salary set-up
Salary components
Define earnings and deductions (flat, % of basic, or balance of CTC) once for the company.
CTC templates
Save named CTC breakups ("L1 Engineer") and apply one when someone joins.
Salary structure per person
Turn an annual CTC into monthly pay lines, dated from an effective date.
Bulk onboarding from Excel
Give many people their salary, PAN, UAN, PF/ESI numbers, state and bank account from one checked sheet.
Joiners without a salary flagged
Lists everyone in the company who has no salary structure, so no new joiner goes unpaid.
Offer salary from HRWith Dexta HR
Pre-fills a new joiner's structure from the offer accepted in Dexta HR.
Duplicate UAN / PF / ESIC check
Refuses a UAN, PF number or ESIC number another person already has.
"Not paid through Pay" mark
Keeps consultants or group-company staff in the list but out of runs and returns.
Payslip templates
Choose what a payslip shows (logo, PAN, UAN, bank, attendance, employer share) and preview it.
Company profile
Legal name, address, PAN, TAN and CIN used on payslips and returns, synced from Dexta Hub.
Monthly payroll run
Payroll run
Works out every person's month: pay, PF, ESI, PT, LWF, TDS, loans, arrears, one-offs.
Readiness check
Shows who the run will pay, who it won't, and why (no structure, no PAN, no bank account).
Loss-of-pay days from attendance
Takes LOP days from Dexta Time, or lets payroll enter or import them.
Overtime and shift pay from TimeWith Dexta Time shifts
Pays overtime at twice the hourly rate and shift items sent by Dexta Time.
One-off earnings and deductions
Add bonus, incentive, overtime, reimbursement, recovery for a month, by screen or Excel.
Referral bonus from Dexta ReferWith Dexta Refer
Referral bonuses arrive as one-offs that payroll accepts into a month or rejects.
Year-end leave encashmentWith Dexta Time
January's run pays the leave encashment days Dexta Time confirms.
"What changed since last month"
Compares each person's pay with last month and flags joiners, leavers, big differences, LOP and one-offs.
Second-person approval
Nobody approves a run, structure or advance that pays themselves; a second admin must.
Multi-level approval chains
Loans, salary revisions and one-offs follow the approval chain the company set in Dexta Hub.
Reopen an approved run
Undo an approved but unpaid run with a reason, fix inputs and approve again.
Supplementary runs
Pay a missed person or a correction for a month already approved.
Large runs in the background
Big runs are worked out as a job with progress, so the screen doesn't hang.
Pay from an Excel sheet
Upload final payslip figures from a sheet instead of having Pay work them out.
Arrears on back-dated changes
A back-dated salary change pays the difference for months already approved.
Joining / leaving date changes
When Hub moves a date after a month was paid, Pay pays or recovers just the difference.
Payslip PDFs
Payslips as PDF with company logo, including names in nine Indian scripts and Urdu.
Payslip released notice
Employees get a Hub bell line and an email when payslips are published.
Statutory deductions and labour law
PF with ECR file
Works out employee and employer PF, EPS, EDLI and admin charges and makes the EPFO ECR 2.0 file.
PF arrear ECR
A separate ECR for PF on arrears, as EPFO wants.
PF wage ceiling Rs 25,000
Applies the ceiling raised from Rs 15,000 to Rs 25,000 from 17 Sep 2026, split by days in September.
PF shortfall for past months
Works out PF short-paid in approved months after the ceiling rose and lets payroll confirm it.
PF on full wage and VPF
Lets the company pay PF on the whole wage, and employees add voluntary PF.
ESI and ESIC return
Works out ESI by contribution period and makes the ESIC monthly upload file.
Professional tax, every state
PT slabs for all 36 states and UTs, monthly, half-yearly or annual, with gender and senior exemptions.
Bring PT up to date
Compares the company's PT rules with the latest standard and applies changes.
Labour welfare fund, every state
LWF for all 36 states and UTs, by board, in the months each state collects it.
LWF late-notified caps
Reminds payroll when a state (Haryana) hasn't notified the year's cap yet.
Compliance rule packs
Law changes go in as a new dated rule pack; old runs stay tied to the rules they used.
Labour Codes wage rule (50%)
Works out "wages" under the Code on Wages, adding back allowances above half of pay.
Labour Codes settings card
Shows every unsettled point of the Codes, its default and why, for the company to decide.
50% limit on deductions
Caps loans, advances and recoveries at half of a month's wages and carries the rest.
Exit pay within 2 working days
Pays a leaver's last month on its own run so wages go out within the Code's 2 working days.
Statutory bonus
Proposes Payment of Bonus Act amounts from the year's payslips and adds them as one-offs.
Statutory deposits tracker
Shows what each month owes for PF, ESI, PT, LWF, TDS and NPS, due dates, and challans paid.
Late TDS interest
Works out interest on salary TDS deposited after the due date.
NPS (corporate model)
Employer and employee NPS tracked as dues and in the tax working.
Income tax on salary
Monthly TDS on salary
Projects the year's income and spreads the tax evenly over the months left.
Old vs new regime comparison
Shows an employee their tax under both regimes side by side before they choose.
Investment declaration
Employees declare rent, 80C (sec 123), 80D, NPS, home loan interest and previous employer income.
Proof upload and review
Employees upload proofs; payroll accepts amounts claim by claim by a deadline (15 Jan default).
HRA exemption, 8 cities at 50%
Uses the 2026 list of eight 50% cities (adds Bengaluru, Hyderabad, Pune, Ahmedabad).
Perquisites
Record perquisites month by month; they count in TDS without changing take-home pay.
Form 123 (was 12BA)
Statement of perquisites as a PDF for each employee.
Form 130 Part C (was Form 16 Part B)
The year's tax computation as a PDF the employee can download any time.
Form 16 / Form 130 hand-out
Upload TRACES Part A zips; Pay matches by PAN, joins Part C, keeps the signature intact, and publishes.
TDS return corrections
Works out correction statements for a filed quarter from what changed.
Annexure II worksheet
Each employee's salary and tax for the year in the form's own columns.
Mid-year start (opening figures)
Enter what the old payroll already paid and deducted, so the year's tax and returns are complete.
Flexible benefits
Flexible benefit plan
15 starter components (LTA, fuel, car lease, phone, internet, meal card, gifts, books, uniform, education, hostel, conveyance, disability transport, employer NPS) with their tax rule.
Employee chooses their split
Employees pick how much goes to each benefit in an open window.
Bills against benefits
Employees upload bills (in Pay or as Spend claims); approved bills are paid with salary.
Tax worked out per benefit
Exempt, taxable and perquisite parts flow into TDS, Form 123 and Annexure II.
Loans, revisions and leavers
Salary advances and loans
Employee asks, manager or payroll approves, EMIs come off pay automatically.
Change a loan after payout
Part-repay, close early, pause EMIs or re-instalment.
Loan payouts
Finance sees approved advances waiting to be paid and records them paid.
Bulk salary revision
Revise many salaries from a screen or Excel, preview, then a second admin approves.
Increment letters
Sends each person's new figures to Dexta HR to issue increment letters for e-acceptance; else an Excel for mail merge.
Increments from Dexta GrowthWith Dexta Growth
Growth's decided increments arrive as a draft salary revision.
Full and final settlement
Gratuity, leave encashment, notice recovery, loan recovery and pending Spend claims in one payout.
Gratuity under Labour Codes
Gratuity on Code wages, including fixed-term staff after 1 year, capped at Rs 20 lakh.
Settlement revisions and withdrawals
A moved last day or a withdrawn resignation creates a revision; nothing approved is deleted.
Employee sees their settlement
A leaver sees their settlement and hears about it at their personal email.
Paying people and accounting
Salary bank file, own layout
Build the bank upload in the company's bank's layout, column by column, with NEFT/RTGS/IMPS chosen by amount.
Bank file check
Checks the file before download (missing accounts, bad IFSC, changed accounts).
Several debit accounts
Keep more than one company account to pay salaries from.
Mark paid
Mark the run disbursed, or single payslips paid separately.
Bank account changes with approval
An employee's new bank account waits for a second person to approve.
Post to Dexta BooksWith Dexta Books
Accrual on approval and payout on payment go to Books as journal entries automatically.
Tally / Zoho Books export
The run's journal as Tally XML, a Zoho Books journal CSV or a plain journal CSV, by department or cost centre.
Who sees salaries
A switch decides whether Finance sees individual salaries or only totals.
Moving from another payroll, records and privacy
Test payroll against the old register
Compares the old system's salary register with what Pay works out, line by line, for sign-off.
Undo migration before go-live
Removes a migration cleanly until the first real run is approved.
Earlier payroll records archive
Old payslips and tax forms from the previous system, viewable by employees and payroll.
Audit trail
Every change and every report download, who and when.
DPDP: my data, erasure, read log
Employee data copy, erasure after retention periods, and a log of who read whose pay.
Full company data export
Every Pay table as CSV in the company's export zip, with ID and bank numbers masked.
Several companies, one login
Group companies each run their own Pay; people switch company from the Hub.
Employee self-service (Pay)
My Payslips
See and download every payslip.
My Salary
See current CTC breakup and its history.
My Tax
Declare, compare regimes, upload proofs, download Form 130 Part C, Form 123 and Form 16.
My Loans
Ask for a salary advance and track EMIs.
My Flexible Benefits
Choose the split and upload bills.
My Bank Details
Request a salary account change.
In a demo
Moments worth seeing.
- A month's pay runWork out the month, see who isn't paid and why, check the “what changed” flags, and approve.
- My taxAn employee's old and new regime side by side, the declaration, proofs and the Form 130 Part C download.
- The rules screenPT and LWF for every state, the Labour Codes card and the ₹25,000 PF ceiling.
- Form 138 for the quarterProblems listed, the file in Protean's layout, and the filed token.
The rest of the suite
One employee record, eleven apps.
Try Dexta
See your own month in Dexta.
A 30-minute demo on a sample company: a week of timesheets approved, the payroll run, and the entries landing in the books.