Departments, locations and holidays
Keep your departments, offices, designations, work week and holiday calendars in one place.
Updated 15 October 2026
What you’ll do: add or change departments, locations, designations and holiday calendars that every app uses.
Who can do this: org admins.
Steps
- Open Organisation under Admin in the left menu.
- Locations tab: click Add location, give it a Code, Name, Kind and Holiday calendar. Use Import to add many at once.
- Departments tab: click Add department. Set Part of for a sub-department, a Head of department and a Cost centre code if Books should track costs by department.
- Designations tab: click Add designation with a Title, Grade and Level.
- Work calendar tab: tick the Working days, choose how Saturdays work and set Standard hours in a day, then Save work week.
- On the same tab, under Holiday calendars, click Add calendar or Import holidays, then Add holiday. Mark each one Public or Restricted.
Good to know
- Departments, locations and designations are only edited here. Time, HR, Pay, Spend and the other apps read them from the Hub.
- Rather than deleting, use Deactivate. Old records keep their department, and you can Reactivate it later.
- A restricted holiday is a working day that people may take off as one of their optional holidays in Time.