Approving timesheets
Approve your team's weeks in one go, look closer at the ones that need it, and send back with a note.
Updated 15 October 2026
What you’ll do: approve your team’s timesheets, or send a week back with what needs fixing.
Who can do this: managers (anyone with people reporting to them). HR can approve for people with no manager.
Steps
- In Dexta Time, open Timesheet approvals under Team.
- The tiles show what’s Waiting on you, Team hours booked, Billable share and who has Not submitted.
- Read What needs a second look: the weeks Dexta has flagged for you.
- Click Approve all clean sheets to approve every week with nothing flagged.
- For the rest, click Review to see the week, then Approve week, or click Approve straight from the list.
- To return a week, click Send back, write under What needs fixing and click Send back for changes.
Good to know
- Filter the list with Waiting on me, Approved, Sent back or Not submitted, or search by name.
- Remind nudges someone who hasn’t sent their week. File for them lets you fill it on their behalf.
- Approved hours flow to reports by project, person and week, and to Dexta Pay for loss-of-pay days.
- Going on leave yourself? Hand your approvals to someone else with Approvals while away in the Hub.