Shifts and rosters
Define shifts and weekly offs, publish a roster, and handle overtime, comp-off, swaps and late marks.
Updated 15 October 2026
What you’ll do: set up your shifts, put people on them, and approve overtime and swaps.
Who can do this: HR sets up shifts. Managers and HR make rosters and approve claims.
Steps
- In Dexta Time, open Shifts under Administration. You see Shifts and weekly offs.
- On the Shifts tab, add a shift: its Code, Name, Starts, Ends, Break (minutes), grace for late and early, and the hours for a full and half day. Click Save shift.
- Use Weekly offs and Rotations for who is off when, and for shifts that rotate.
- On Overtime, comp-off & late marks, set when overtime starts, the Weekly limit (hours), what it earns, and how many late marks count as a deduction. Click Save rules.
- Open Roster. Use Assign shifts to put people on shifts, move with Previous and Next, and click Publish (it shows how many changes) to send them out.
- Open Overtime & swaps to Approve or Decline the Claims waiting and Swaps waiting. Declining needs a note.
Good to know
- Employees see their week under My shifts. They click Claim to ask for extra hours and Swap a shift to swap with a colleague, who answers Agree or Say no.
- Overtime is worked out against the Labour Codes’ 48-hour week. It can be paid through Dexta Pay or banked as comp-off leave.
- HR reviews and waives late marks month by month under Late marks.