Privacy notice and data requests

What you’ll do: publish a privacy notice your people read once, and handle their data requests within your deadline.

Who can do this: members of your privacy team. Every employee can raise a request.

Publishing the privacy notice

1. In Dexta Hub, open Privacy requests under Admin, then the Privacy notice tab.
2. Click Start from the template (or Start a new version to change one you’ve published).
3. Pick a Language, edit the Title and Text, and click Save this language. Add as many languages as you need: English and the 22 scheduled languages are offered.
4. Click Publish. Everyone is asked to read it the next time they sign in, and clicks I’ve read this, continue.

Answering a data request

1. An employee opens Privacy in the left menu, then Requests and complaints. Under What do you need? they choose See my data, Correct my data, Erase my data, Name a nominee or A complaint, add Details and click Send request.
2. The request appears on your Requests tab as Received.
3. Open it. Use Add note to keep track as you work on it.
4. Write under Answer the person and click Send answer, or use Refuse, with this reason.

Good to know

• Set Answer requests within (days), your Privacy contact and your Privacy team on the Contact and team tab. Give someone the Privacy role adds a member.
• The Consent tab lists optional uses people can agree to, with a Consent ledger of every yes and no.
• Retention and Clean-up set how long records are kept after someone leaves. Who looked shows who opened personal records.
• Under 18 handles a parent’s or guardian’s consent for young workers.

Related

• Recording a data breach
• Exporting your data
• The DPDP Act for employers
• Security and privacy at Dexta