Running a month's payroll

Compute the month's run, check attendance and the register, and have a second payroll admin approve it.

Updated 15 October 2026

What you’ll do: work out a month’s pay for everyone, check it, and get it approved so payslips go out.

Who can do this: payroll admins. The person who makes a run can’t approve it: a second payroll admin does.

Steps

In Dexta Pay, open Payroll Runs. Under Compute a run, pick the Year and Month.
Under Loss-of-pay days from, choose Dexta Time (approved leave and attendance) or Entered in Pay. Click Compute run.
Click Attendance and sort out anyone marked for loss-of-pay days to enter or confirm.
Click View payslips to read the register: gross, deductions and net pay for each person, with a PDF of each payslip. Read any Check before approving warnings, for example someone’s gross pay moving more than 30%.
Changed something since? Click Work out again.
A second payroll admin opens the run and clicks Approve run. Payslips are now visible to employees under My Payslips.

Found a mistake before the bank pays? Click Reopen to correct and give a reason under Why. After payment, use Correct after payment.
What changed lists everyone whose pay moved from last month, and One-offs adds a bonus or deduction for this month only.
Every run is in Pay’s Audit Trail, with who made and who approved it.
The run’s entries go to Dexta Books (see Dexta Books in the menu), or use Accounting export for Tally or Zoho Books.
A company with one payroll admin and one org admin can let that person approve their own run. It’s recorded in the audit trail.