Who does what: access profiles

Answer six questions to give HR, payroll, finance, IT and leadership the right access in every app.

Updated 15 October 2026

What you’ll do: decide who looks after HR, hiring, payroll, money, IT and final reviews, and let Dexta set their access in every app.

Who can do this: org admins.

Steps

In Dexta Hub, open Users & access under Admin.
On the Who does what card, click Start (or Run it again).
Answer each question by picking people: Who looks after HR?, Who hires?, Who runs payroll?, Who approves expenses and handles money?, Who looks after IT? and Who does the final performance reviews? Use Next and Back.
Click Check and save, read the summary, then Save.

Dexta has nine ready-made profiles: Employee, Manager, HR, Recruiter, Payroll admin, Finance, IT, Leadership and Org admin. The Profiles tab shows what each one opens.
On the Groups tab, click New group to give profiles to a set of people. A group can be By rule (everyone in a department, location, designation or employment type) or hand-picked. New joiners who match the rule get the access by themselves.
For a one-off, open a person on the People tab and use Advanced: exceptions to change their access in one app. Click Save exception.

“Manager” is automatic: anyone with people reporting to them gets manager screens for their own team.
HR doesn’t see salaries in Pay unless you decide otherwise. Pay has a Who sees salaries page for that.
Payroll has a maker and a checker: the person who makes a pay run can’t approve it, so pick two payroll admins if you can.
Every change is recorded in the Hub’s Audit log.