Setting a leave policy

Create leave types and set how they're credited, who gets what, probation, half days and the sandwich rule.

Updated 15 October 2026

What you’ll do: add a leave type and write its rules the way your policy reads.

Who can do this: HR.

Steps

In Dexta Time, open Setup & policies under Administration, then the Leave types tab.
Click Add type. Give it a Code, a Name and its Annual entitlement (days). Tick Carries forward to next year (with a Carry-forward cap (days)), Unpaid leave (leave without pay) or Paid out when someone leaves as needed. Click Add type.
Click Rules on the type to open its Leave policy.
Under How it’s credited, choose the Credit: all on 1 January, a twelfth each month, a quarter each quarter, earned by days worked (for factory workers under the OSH Code), or comp-off.
Under Who gets what, click Add a rule to give different days by Location, Department, Designation, Employment type or Gender.
Set Probation, When applying (half days, the sandwich rule, Apply at least, Most days at a time, A document for more than) and Year end. Click Save rules.

Tick Joiners and leavers get the share of the time they’re employed to pro-rate the credit.
During probation can be the same as everyone, nothing until confirmed, or a limited number of days.
Mark restricted holidays on the Holiday calendar tab, then let a leave type take only those days.
Leave balances and Leave year end under Administration show and close the year.
Probation dates and gender come from Dexta HR and the Hub; encashment and loss of pay go to Dexta Pay.